Learn how to set up digital access and manage your digital account
Within this article:
➜ Getting Started
➜ Logging In & Adding Administrators
➜ Navigating the Administrator Portal
➜ Rostering Users & Classes
➜ Setting Up Single Sign-On or LTI (Optional)
➜ Providing Teachers & Students with Login Instructions
➜ Day-to-Day Responsibilities
➜ End-of-Year & New Year
➜ Troubleshooting & Getting Help
1. Getting Started
Once GSEonline access has been purchased, a digital account admin must be selected.
Receiving a Digital Account:
Once a digital account admin has been selected, a School Level account will be created on the Administrator Portal and login credentials will be provided by the support team. If you have not received your login credentials, please contact our support team.
Digital Account Admin Responsibilities:
Create and manage users (students and teachers) and classes, distribute content licenses, and provide login instructions to users. The digital account admin can also create additional administrator accounts, reset user passwords, and complete end-of-year and new year tasks.
2. Logging In & Adding Administrators
Navigate to the Administrator Portal and login using the credentials provided by a team member.
Create Additional Administrator Accounts (Optional):
Once logged in, you can create additional administrator accounts by navigating to the Admin Center.
Note: When logged into a School Level account, you can only create School Level administrator accounts.
3. Navigating the Administrator Portal
- On the Distribute Content page, you can distribute content to classes and students and see content information.
- On the Users page, you can create and manage users and classes.
- On the Analytics page, you can view data regarding licenses, usage, interactivity, and more.
- In the Admin Center, you can create, manage, and view administrator accounts. This is also where you can use the Bulk Delete tool to delete all students, teachers, users, or classes.
4. Rostering Users & Classes
How you roster users and classes will depend on your chosen rostering method. You will work with the team by providing and receiving information for the configuration.
View guides on the supported rostering methods below.
➜ Manual Rostering
➜ ClassLink
➜ OneRoster
➜ Google Classroom
5. Setting Up Single Sign-On or LTI (Optional)
Note: If you have chosen not to use a single sign-on or LTI method, then you may proceed to Step 6.
How you setup single sign-on or complete an LTI configuration depends on your chosen single sign-on or LTI method. You will work with the team by providing and receiving information for the configuration.
View guides on the supported single sign-on and LTI methods below.
➜ ClassLink
➜ SAML
➜ Google SSO with Manual Rostering
➜ LTI (Learning Tools Interoperability)
➜ Schoology LTI
6. Provide Students & Teachers Login Instructions
How students and teachers will sign in to GSEonline will depend on your chosen sign-on or single sign-on method. View guides on the supported sign-on and SSO methods below.
➜ Signing in to GSEonline (Email & Password)
➜ Signing in with ClassLink
➜ Signing in with Google
➜ Signing in with SAML
➜ LTI (Learning Tools Interoperability)
7. Day-to-Day Responsibilities
On a day-to-day basis, the digital account admin will make updates to classes, users, and admins. This includes setting or resetting passwords, editing class descriptions, adding or removing users from classes, adding new users and classes, and distributing content licenses.
➜ Managing Content
➜ Managing Classes
➜ Managing Users
➜ Managing Admins
➜ Creating Users & Classes
➜ Rostering
8. End-of-Year and New Year
At the end of the school year old users and classes must be removed and content licenses must be revoked from them. To prepare for the new year, new users and classes must be added via your chosen rostering method. Once added, content licenses can be distributed to them.
End of Year
➜ End of Year Process
➜ Bulk Revoking Content
➜ Bulk Delete
New Year
➜ New Year Process: Automated Rostering
➜ New Year Process: Manual Rostering
➜ Keeping Teachers & Removing Students from Classes
➜ Redistributing Content from User to Use
➜ Transferring Students
9. Troubleshooting & Getting Help
When issues or questions arise, there are a few options for troubleshooting. Start by reading our FAQs pages to get help with the most common issues. If you need additional support, you can reach out to the team by submitting a help ticket.
➜ FAQs