Onboarding Process

Overview

➜ Step 1: Choose Digital Access Level
➜ Step 2: Choose Rostering Method
➜ Step 3: Choose SSO Method or Setup LTI
➜ Step 4: Create Users & Classes
➜ Step 5: Distribute Content to Users & Classes
➜ Step 6: Give Teachers & Students Access to GSEonline

 

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Step 1: Choose Digital Access Level

There are four options for digital access based on your needs. The onboarding process will vary for each access level.

Teacher Level

Best for individual teachers that want access to student textbooks and teacher materials on GSEonline.

✔ GSEonline access
✔ 1 Teacher Account
✔ Use an Access Code to create account

Onboarding Process:
You do not need to follow the next steps outlined in this article.
Your account will be created with an access code. Once registered, you will login to GSEonline using an email and password.

Guides:
➜ Registering an Access Code
➜ Signing in to GSEonline

 

Class Level
Recommended for homeschoolers
Best for individual classes that want access for teacher(s) to student textbooks and teacher materials and access for students to student textbooks on GSEonline. 

✔ GSEonline access
✔ Multiple Student Accounts
✔ Multiple Teacher Accounts
✔ Use Class Codes to create accounts

Onboarding Process:
You do not need to follow the next steps outlined in this article.
Student and teacher accounts will be created with class codes. Once registered, users will login to GSEonline using an email and password.

Guides:
➜ Registering Class Codes
➜ Signing in to GSEonline

School Level

Best for entire schools or multiple classes from the same school that would like to manage all classes, teachers, and students from the Administrator Portal and provide access to learning materials to teachers and students on GSEonline.

✔ GSEonline access (For teachers and students)
✔ Administrator Portal access (For school administrators)
✔ Multiple Student Accounts
✔ Multiple Teacher Accounts
✔ 1 School Level Account
✔ Multiple School Admin Accounts
✔ Roster manually or with OneRoster, ClassLink, or Google Classroom
✔ Use SSO (Single Sign-on) via ClassLink, Google, SAML, or LTI

District Level

Best for entire districts or multiple schools within a district that would like to manage all schools, classes, teachers, and students from the Administrator Portal and provide access to learning materials to teachers and students on GSEonline.

✔ GSEonline access (For teachers and students)
✔ Administrator Portal access (For school and district administrators)
✔ Multiple Student Accounts
✔ Multiple Teacher Accounts
✔ 1 District Level Account
✔ Multiple School Level Accounts
✔ Multiple School Admin Accounts
✔ Multiple District Admin Accounts
✔ Roster manually or with OneRoster, ClassLink, or PowerSchool Universal Rostering Plugin
✔ Use SSO (Single Sign-on) via ClassLink, Google, SAML, or LTI

Step 2: Choose Rostering Method

Automated Rostering

Automated rostering is the most effective way to create accounts and classes for schools and districts. With roster data, GSEonline can accurately identify which students, teachers, or classes from a school or district need access to GSEonline and create accounts for those users. A School or District Admin will use one of the compatible rostering methods: ClassLink, OneRoster, or Google Classroom (Individual schools only) to create user accounts in the Administrator Portal. Once users are created and assigned to classes, the account admin can assign content to students, teachers, or entire classes. Teachers and students will login to GSEonline, using the credentials provided to them by the account admin. At the end of the year, old users and classes must be removed and content must be revoked from them before new roster data can be synced using the selected rostering method.

Supported automated rostering methods are ClassLink, Google Classroom (Schools Only),  OneRoster API / SFTP / ZIP, and PowerSchool Universal Rostering Plugin

Manual Rostering

A School or District Admin will log in to the Administrator Portal to manually create user accounts. This can be done individually or via the bulk upload feature. Once users are created and assigned to classes, the account admin can assign content to students, teachers, and entire classes. Teachers and students will log in to GSEonline, using the credentials provided to them by the account admin. At the end of the year, old users and classes must be removed and content must be revoked from them before new users and classes can be added individually or using the bulk upload feature.

There are two options for creating users and classes with manual rostering:
        1. Direct Add (Users and classes are created individually)
        2. Bulk Upload (Users and classes are created in bulk using the Bulk Upload feature)

Step 3: Choose SSO Method or Setup LTI

SSO (Single Sign-On)

Single sign-on is a user authentication service which permits a user to use one set of login credentials, for example, a username and password, to access multiple applications. This means that students could sign in using, for example, their school credentials, rather than requiring a unique set of credentials for GSEonline.

Supported SSO methods are ClassLink, Google, and SAML.

LTI (Learning Tools Interoperability)

LTI allows courseware and learning tools from different vendors to be launched within a learning platform, often an LMS, such as Canvas or Schoology. The LTI configuration allows the student to move seamlessly from one tool to the other, with minimal effort from instructors or students. 

GSEonline can be configured as an external application or external tool.

Step 4: Create Users & Classes

School or district administrators will log into the Administrator Portal using the credentials provided by the GSE team and create users and classes with the chosen rostering method.

Guides for Manual Rostering:

➜ Creating Multiple Users & Classes (Bulk Upload)
➜ Creating Individual Classes
➜ Creating Individual Users

Guides for Automated Rostering:

➜ Pause/Start Sync
➜ Checking Sync Status
➜ Selective Sync
➜ Sync with Google Classroom

Step 5: Distribute Content to Users & Classes

Once users and classes have been created, content can be distributed to them by school or district administrators in the Administrator Portal. 

Guides for Distributing Content to Classes & Users:

➜ Distributing Content to Classes
➜ Distributing Content to Users

Step 6: Give Teachers & Students Access to GSEonline

Once content has been distributed, teachers and students can be instructed by school or district administrators on how to login to their accounts on GSEonline. The login method will vary based on the chosen SSO method or LTI integration.

Guides for Signing in to GSEonline:

➜ Signing in to GSEonline
➜ Signing in with ClassLink
➜ Signing in with Google Classroom
➜ Signing in with SAML

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